As a business owner who aims to maximize employee productivity, it is essential to maintain a clean and healthy workspace to achieve business success. Unfortunately, many entrepreneurs might often overlook their office cleanliness due to time constraints or financial limitations which prevent them from hiring a dedicated janitor.
An effective solution that you can do aside from hiring your janitor team, is to hire an office cleaning expert whose services can be utilized as needed. This can help alleviate concerns about ongoing expenses that you may have to face when hiring your own staff to clean the workspace.
To minimize the frequency of hiring cleaning services and ensure sustained office cleanliness, implementing office cleaning regulations is prudent. Thus you might want to consider implementing some office cleaning regulations that should be adhered to by all employees. Here are some of the key regulations that you should consider implementing in your company.
1. Maintaining a Tidy Desk at All Times
Leaving papers strewn across desks is a common occurrence that happens in most workplaces. Due to the many documents that need to be reviewed, many employees forget to tidy up their desks after cluttering them with many documents. This clutter can significantly impede productivity, as employees struggle to focus amidst the chaos and risk misplacing crucial documents.
To address this issue, it’s important to enforce a stringent policy that requires all employees to maintain tidy desks at all times. Before leaving the office, employees must stow away all papers, power down their computers, and organize their belongings before leaving for the day. Emphasize the importance of promptly filing documents or disposing of them if deemed unnecessary, rather than leaving them haphazardly on desks.
2. Clean the Computer Screen Periodically
A computer screen that is marred by grease or stains can be incredibly distracting, diverting attention from the task at hand. Moreover, in situations where there’s someone at the office who is unwell and constantly coughing, the risk of contaminating the laptop screen with saliva poses a hygiene concern that can spread illness to all the staff in the office.
Thus, regularly cleaning the computer is essential to boost morale and preserve employee health. Given that computers are integral to daily tasks, implementing a routine cleaning regime once every few days can effectively uphold office cleanliness standards.
3. Provide Designated Storage for Employees
Especially if your office is utilizing an open-concept workspace, where employees don’t have any fixed desk to work on, it is important to allocate each of them with designated storage such as a locker box to store their belongings. This can significantly reduce workspace clutter. When individuals have a specific place for their items, it streamlines organization and minimizes the tendency for messiness that arises when other work priorities come up.
4. Maintain Pantry Cleanliness
Make a regulation that employees should eat at the pantry instead of at their desks. This can be super useful to prevent inverting aromas throughout the office and minimize desk mass from food crumbs. Additionally, you can even encourage a break away from the desk for snacking or having a meal to promote movement in between work.
Additionally, it’s essential to establish another regulation that requires employees to promptly clean up any food messes they create in the pantry. This includes washing dishes, disposing of rubbish, and storing leftover food in the refrigerator by themself. These regulations are important to ensure everyone can take part in maintaining the pantry’s cleanliness.
5. Prioritize Bathroom Hygiene
Place prominent labels in the bathroom that emphasize the importance of thorough hand washing after restroom use and discouraging flushing of non-toilet items to prevent drain blockage. You should also make sure that the bathroom is stocked with essential supplies such as toilet paper, hand soap, paper towels, and toilet seat covers. Regularly check and replenish all of the supplies to avoid running out.
6. Declutter the Office Regularly
Decluttering the office by eliminating unnecessary items like old business cards, calendars, and unimportant documents can further enhance the cleanliness and efficiency of the workspace. This won’t only help improve the cleanliness of the office, but can also help make room for new things that might be more important. If you have good and useful things in the office but no longer need them, you can consider donating them as an alternative to discarding them.
While implementing these office rules can indeed significantly maintain workplace cleanliness, it is also important to pair it up with hiring an office cleaning expert who can help tackle all of your office cleaning needs. If you currently need to hire one, you can check out www.luce.sg/services/office-cleaning.